Department Location and Hours
The Records Department is located at 720 W. Main St. Hours are Monday through Friday from 8:00 a.m. - 4:00 p.m.
Requests for Records
Records can be requested by completing a Records Request Form and submitting it in person, by mail, or by fax to 618-234-7133. You can also email firstname.lastname@example.org. The records department has 5 business days from the date of request to fill the request.
All reports go through an approval process. Allow a minimum of 10 working days from the date of the report for this process to be completed.
Fees for Record Requests
Most requests are free. Please refer to the Records Fee Schedule for fees associated with specific records requests.
Freedom of Information Act (FOIA) Requests
PD FOIA Officer: Sarah Herzing
720 W. Main St.
Belleville, IL 62220
Under the Freedom of Information Act (5 ILCS 140), records in the possession of public agencies may be accessed by the public upon request. The Act defines a public record as, "all records, reports, forms, writings, letters, memoranda, books, papers, maps, photographs, microfilms, cards, tapes, recordings, electronic data processing records, electronic communications, recorded information and all other documentary materials pertaining to the transaction of public business, regardless of physical form or characteristics, having been prepared by or for, or having been or being used by, received by, in the possession of, or under the control of any public body."
Some records are not subject to release via the FOIA process. These types of records are described under the Freedom of Information Act (5 ILCS 140), Sections 2.15, 7, and 7.5. Some records may also be subject to provisions imposed by other state statutes. The FOIA process for disclosure of information does not supersede other applicable statutory and judicial mandates.